Privacy and cookie statement
January 1, 2024
Right to Privacy
We value your right to privacy and are committed to protecting your personal data in accordance with applicable data protection laws, and specifically the General Data Protection Regulation (GDPR) as of 25 May 2018.
Below we explain how we collect your personal data, how and for what purposes we may process your personal data and to whom your personal data may be transferred. Furthermore, this Privacy Policy contains important information about your rights in relation to the processing of your personal data. We therefore recommend that you read this Privacy Policy carefully.
From time to time, it may be necessary to change this Privacy Policy. The most recent version of this Privacy Policy is available on our website www.vandevorm.com. We encourage you to consult this Privacy Policy regularly.
Attention: By using our services and website and by sharing your personal data with us, you declare that you are aware that your personal data will be processed in the manner described in this Privacy Policy. Note: This does not mean your 'consent' to the processing of your personal data, we do not process your personal data on the basis of your consent unless specifically indicated.
Personal data
In the context of our services, we collect personal data from our customers, visitors to our websites, recipients of our newsletters, participants in conferences and events, persons who contact us by telephone and job applicants.
Processing of personal data
We may collect information about you in a number of ways:
Directly from you, for example when you sign up for a newsletter, conference, event, contact us by telephone or apply for a job with us via one of our websites;
Directly from you when you visit one of our websites, including information you provide to us via contact forms;
From third parties, for example from companies we work with;
By consulting public sources/public registers, by doing your own research and, by contacting companies;
In other ways, for example when you visit one of our websites, through the use of cookies, fingerprints (or similar techniques).
Data capture
Among other things, we collect identification and contact details from you. We do this on the basis of three principles, namely either 1) the use of your data because it is necessary for the performance of a contract with you, or 2) the use of your data because it is necessary for the protection of our legitimate interests or those of a third party, and on the basis of your consent.
Below we have indicated which data we collect from you, for what purposes we use this data and what legal basis we use for this.
means that we use your data because it is necessary for the performance of a contract with you;
means that we use your data because it is necessary for the purposes of our legitimate interests or those of a third party.
Personal data:
your identification and contact details (name, address, telephone number, email address or other contact details)
Goals and principles:
customer administration 1)
supplier administration 1)
administration and management of job applications through the website 2)
to provide products or services that you have ordered 1)
administration and handling of requests for information, feedback and complaints 2)
for accounts receivable and accounts payable 1)
for marketing purposes (such as sending newsletters or advertisements) 2)
personalized offers from Vandevorm 1)
Personal data:
your IP address and surfing behaviour on the website
Goals & Principles:
to improve our services 2)
Personal data:
your identification and contact details (name, address, telephone number, email address or other contact details)
Goals & Principles:
to protect our property, business operations and people
in the context of a business transaction
for dispute resolution and to safeguard our position therein
compliance with legal obligations 2)
Personal Data:
We may also consult identification and contact details from external databases that we purchase and combine with the data that we collect from you ourselves, in order to obtain more complete and accurate information from you.
Purposes and principles:
To select our contracting parties and to be able to provide customers with tailor-made offers 2)
In some cases, we will share your identification and contact information with third parties, such as sponsors of an event you attend. We do this in order to be able to make you tailor-made offers and to put you in touch with parties related to the subject. We base the provision of your identification and contact details to these third parties on your consent. You have the right to withdraw your consent at any time. You can do this by contacting us at studio@vandevorm.com.
Disclosure to third parties
We sometimes share your personal data with third parties, such as service providers we contract (e.g. IT service providers or marketing agencies), mailing houses, sponsors of a conference or event for which you register and advertisers.
In most cases, we share your personal data with third parties based in the European Economic Area (EEA). In some cases, we share your personal data with third parties based outside the EEA. In these cases, we will put in place appropriate safeguards to ensure that the personal data can be lawfully transferred.
Retention periods
Your personal data will not be stored for longer than is necessary for the purposes for which the personal data was collected and processed (as described in Section 5 above). Only if we are legally obliged to do so, or if this is necessary to defend our interests in court (e.g. in the event of a dispute), we will retain the personal data for longer periods.
For more information on specific retention periods, please read below:
Data to subscribe to a newsletter, download of information: maximum 2 years after termination
Data for purchasing a paid product: legal term / 7 years
Website user data: up to 1 year
Applicant data: up to 4 weeks after completion of the procedure
Supplier data: up to 7 years
Security of personal data
We have put in place the necessary administrative, technical and organisational measures to ensure a level of security appropriate to the specific risks we have identified. We protect your personal data against destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed.
Furthermore, we try to ensure that we keep your personal data accurate and up-to-date. We therefore kindly ask you to inform us of any changes to your personal data (such as a change in your contact details).
Rights regarding personal data
You have the right (under certain circumstances):
information and access to your data;
to correct personal data;
to the erasure of your personal data ("right to be forgotten);
restriction of processing;
object to the processing of your personal data;
to obtain your personal data in a structured, commonly used, and machine-readable format, and to transmit those personal data to another controller.
In addition, you always have the right to file a complaint with the Dutch Data Protection Authority about the processing of your personal data by us.
Cookies and social media
We use cookies, fingerprints (or similar techniques) and social media plug-ins on our websites and mobile applications. Some of these are essential for the websites and mobile applications to work, others serve to provide you with a better, faster, and more secure user experience.
Cookies
Cookies are small information files that are stored on the hard drive of your computer or mobile device via your browser. We use the following cookies on our websites and mobile applications:
Necessary cookies/technical cookies: these are cookies that are essential for the operation of the websites / web applications / mobile applications and that allow you to use certain parts of them. These cookies allow you, for example, to navigate between the different parts of the websites / web applications / mobile applications, to fill in data, etc.
Analytical cookies: these cookies allow us to recognize the visitors of our websites / web applications / mobile applications, count the number of visitors and determine how they navigate. This helps us to improve visitor navigation and ensure that visitors find what they need faster and easier.
Performance cookies: we use performance cookies to collect information about the use that visitors make of our websites / web applications / mobile applications. These cookies help us understand how users interact with our websites/web applications/mobile applications, why certain error messages occur, and they allow us to test new features. We use this information to improve the ease of use of our websites / web applications / mobile applications.
Functional cookies: the functional cookies are the cookies that facilitate the functioning of our websites / web applications / mobile applications and make them more pleasant for the visitor and ensure that you get a more personalized user experience. For example, it is the cookies that remember your language preference.
Tracking/Advertising Cookies: Our websites/web applications/mobile applications/marketing emails use tracking cookies to track users' statistics and send you personalized messages, advertisements, and promotions.
Fingerprints: remember the settings of a PC in a code. Fingerprints are used to remember, for example, login names and passwords for the purpose of efficient use of the website; analysing the use of our websites in order to improve our websites; Collecting data relating to your visitor behaviour in order to enable research into opportunities for further optimisation of and communication about our products and services. estimating your interests based on your visit to other websites.
Social media plugins
In addition, we use social media plug-ins. These make it possible to recognize you on the basis of your social media profile and to import certain data (such as your identification and contact details and your profile picture). They also make it possible to use social media (LinkedIn, X, Facebook) 'share' buttons. More information about this can be found in the Privacy Policy of your social media services. If you do not wish to connect to your social media profile, you must log out before using our websites / web applications / mobile applications.
Some of the cookies and social media plug-ins are essential for the websites/web applications/mobile applications to work, others serve to provide you with a better, faster and safer user experience.
Custom audiences
Vandevorm Use Facebook, Google and LinkedIn communication tools, specifically Facebook Custom Audiences, Facebook Lookalike Audiences, Google Customer Match and LinkedIn Matched Audiences. An irreversible and non-personal hash code is generated from your usage data, which is then transferred to Facebook, Google and LinkedIn for analysis and marketing purposes. For more information on the purpose and scope of data collection, further processing and use of the data, and your setting options for protecting your personal data, please refer to Facebook, Google and LinkedIn's data security guidelines. If you wish to object to the use of Facebook Custom Audiences, you can do so in Facebook's privacy settings. Google and LinkedIn users can manage the ads they see in Google services or LinkedIn in under their account on the respective platform.
You can set your internet browser to warn you when a cookie is placed. You can also completely block the placement of cookies. However, you may not be able to use all parts of the website. For more information on how to adjust your browser's cookie settings, please refer to the links below:
Cookie settings in Google Chrome
Cookie settings in Microsoft Internet Explorer
Cookie settings in Firefox
Cookie settings (general)
Please note that if you are using a different computer, you will need to adjust your browser settings again.
Contact details
Vandevorm B.V.
Europalaan 93
3526KP Utrecht, The Netherlands
E-mail address: studio@vandevorm.com
Phone number: +31 (0)85 130 0963
KvK number: 92392261